Shopify Accountants - UK-Wide
Shopify Accountants Who Show Your Real Profit
Your Shopify payout is not your profit. Sales, payout and what you keep are three different numbers, and most sellers only ever see the first. We are specialist Shopify accountants for UK stores who reconcile your settlements, get your VAT right at home and across borders, and show your true profit every month.
Try it yourself
See what your Shopify store actually keeps
Slide your monthly sales, then adjust the realities every Shopify seller lives with. The numbers move live, and this is exactly the gap we close each month.
Illustrative, using your own assumptions. We build the exact version from your real Shopify settlements, fees and VAT, every month.
Planning the tax side too? Try our Sole Trader vs Limited Company calculator and Business Budget & Profit Estimator.
The anatomy of a Shopify payout
What is actually inside a Shopify payout
A Shopify payout that lands in your bank is never simply sales. A single payout bundles several things together at once, and booked as one lump figure, every one of them distorts your VAT and your profit.
We reconcile each payout back to the underlying orders, usually with a specialist Shopify integration such as A2X or Link My Books feeding Xero or QuickBooks, so your accounts reflect what you actually earned, not just what hit the bank.
Where Shopify money hides
Where your margin quietly leaks, and how we stop it
Fees buried in payouts
Shopify Payments and gateway fees come out before the money lands, so your bank deposit never matches your sales.
We split every Shopify Payments, Stripe, PayPal and Klarna fee line by line, so your accounts and VAT reflect the genuine cost, not a net deposit.
The settlement delay
Payouts arrive on a delay and span several order dates, so sales and cash never line up without proper reconciliation.
We reconcile each payout back to the orders it covers, with A2X or Link My Books feeding Xero or QuickBooks, so cash and sales finally agree.
Refunds and chargebacks
Netted off future payouts rather than shown cleanly, they quietly erode the margin you think you are making.
We record refunds and chargebacks against the original sale, so revenue, VAT and margin stay accurate rather than overstated.
Multi-currency and FX
Overseas sales and fees convert at different rates. Recorded wrong, they distort both your VAT position and your profit.
We convert foreign-currency sales and fees consistently and book the FX correctly, so your numbers hold up across every market.
VAT across borders
UK VAT plus EU and cross-border rules. Getting place of supply wrong is the single most expensive Shopify mistake.
We set place of supply, OSS and IOSS, import VAT and registrations correctly, and document the treatment for HMRC, so you never overpay or get caught out.
Ad spend versus real margin
Meta, Google and TikTok spend is rarely mapped to true contribution, so growth can quietly be unprofitable.
We link advertising spend to margin by channel and product, so you scale what genuinely makes money rather than what only looks busy.
More for online sellers
Specialist help across every channel you sell on
Selling beyond Shopify too? Each platform reports money differently. We know exactly how, so your accounts reflect what you actually earned.
Amazon FBA
FBA fees, storage, referral and advertising untangled from your settlement statements.
WooCommerce
Gateway fees, plugins and multi-currency sales mapped to clean, accurate records.
Dropshipping
Supplier costs, import VAT and thin margins tracked, so profit is real, not assumed.
E-commerce and retail
Our full online-seller specialism, for multi-channel and high-volume stores.
Trusted across the UK
Thoroughly impressed with the professionalism and expertise of A2Z. Their team is detail-oriented, friendly and always responsive, and they go above and beyond to ensure everything is accurate and transparent.
Andrew Clarkson
Why a specialist
Specialists in Shopify, not generalists who also do it
Payouts, settlements, gateway fees, multi-currency and cross-border VAT all sit between a Shopify sale and real profit. Most accountants can file your accounts; far fewer speak fluently about what decides whether a Shopify store is profitable.
We live in Shopify every day
Shopify Payments, A2X and VAT across borders are routine for us, not something we look up after you ask.
We measure real profit
Shopify payouts are not accounting records. We turn them into accurate margin per channel and per product, so you know what truly makes money.
We keep your VAT defensible
Place of supply, OSS and IOSS, import VAT and digital-product rules, handled and documented for HMRC, so you neither overpay nor get caught out.
We work as your finance function
Year-end and VAT as standard, with management accounts and cash-flow forecasting when you need to steer, not just report.
What we handle
The work behind a profitable Shopify store
Payout and settlement reconciliation
Shopify Payments, Stripe, PayPal and Klarna, with fees, refunds and payouts split correctly and matched to real orders, never booked as a single net deposit.
VAT, UK and EU
Registration at the right time as you near the £90,000 threshold, then returns, OSS and IOSS, import VAT and the scheme that suits you, run cleanly each quarter under Making Tax Digital.
Real profit reporting
Margin per product and per channel, so pricing and ad spend are decisions made on facts rather than on the bank balance.
Corporation tax and structure
Corporation tax and profit-extraction planning, capital allowances on stock and equipment, and the right structure as you grow.
Cash flow and ad spend
Forecasting that links stock and advertising to cash, so growth does not quietly leave you short when it is time to reorder.
Year-end and compliance
Accounts and Companies House and HMRC returns prepared and filed on time, with deadlines tracked so nothing arrives as a surprise.
A finance function, not just filing
Most accountants tell you what happened. We help you decide what to do next.
Compliance keeps HMRC happy. It does not help you price a product, plan a reorder or decide which channel deserves your ad budget. We pair accurate year-end and VAT with the management information Shopify sellers actually run on, so every decision is backed by numbers you can trust.
How we start
Live in five working days, without the disruption
Review
We look at your Shopify setup, VAT position and current records, and show you where profit and tax are leaking.
Set up
We connect Shopify and your bank feeds, fix the chart of accounts, and get VAT and reconciliation running cleanly through A2X into Xero or QuickBooks.
Report
You start seeing real margin by channel and product, with VAT and deadlines handled in the background.
Advise
We meet to plan tax, structure and cash flow, so each decision is made on numbers you can trust.
Most Shopify sellers are fully up and running with us inside a week, and the sooner we see your numbers, the sooner the leaks stop.
Book your free consultationWho we work best with
Built for established and growing Shopify stores
If you are an established Shopify seller turning over serious volume, carrying stock and handling VAT that is well past simple, you will feel the difference of a team that already runs at your level.
Established Shopify stores
Stores past the start-up stage, where payouts and VAT have outgrown a generalist bookkeeper.
DTC and Shopify Plus brands
Direct-to-consumer brands scaling on ad spend, margin and repeat orders.
Multi-channel sellers
Selling across Shopify and Amazon, eBay or your own marketplace, with one clear set of numbers.
Subscription and digital
Recurring revenue and digital products, with cross-border VAT treated correctly.
International and EU sellers
Stores shipping overseas, where OSS, IOSS and place of supply decide the VAT.
Retail with POS and stock
Shops running Shopify POS alongside the online store, managing real inventory and margin.
A real practice behind every login
Cloud-based service. A real team behind it.
Free tools
Run the numbers before you talk to us
Sole Trader vs Limited Company
See which structure keeps more of your money, with the difference shown in pounds.
Open the calculatorBusiness Budget & Profit Estimator
Enter your income and costs to see your profit for the year, with cost lines built for your sector.
Open the estimatorGo deeper
Guides for Shopify and online sellers
E-Commerce VAT Explained for UK Online Sellers
ProfitHow Management Accounts Improve E-Commerce Profitability
GuideAccounting & VAT Guide for Shopify, Amazon FBA & Dropshipping
AmazonThe VAT Mistake Most Amazon Sellers Miss Until Year Two
ChoosingHiring an Online-Seller Accountant: Three Questions to Ask First
OverviewE-Commerce Accounting: Profit, VAT and Finance-Function Support
Shopify accounting, answered plainly
Frequently asked questions
What does a Shopify accountant do?
A Shopify accountant manages the financial side of your store: Shopify bookkeeping, payment-gateway and payout reconciliation, VAT, Self Assessment or corporation tax, and monthly management accounts. In short, accounting for Shopify sellers that keeps you compliant and shows your true profit.
Do I need to register for VAT as a Shopify seller?
You must register for UK VAT once your taxable turnover passes the £90,000 threshold in any rolling 12-month period, or sooner if you expect to cross it. Selling to the EU or overseas can also trigger obligations. We monitor your true sales total, which Shopify payouts often hide, and register you at the right time.
Do I need a Shopify accountant if I already use Xero or QuickBooks?
Yes. Software records data but does not interpret it. A Shopify accountant makes sure every payout, fee and refund is recorded correctly and that your VAT and tax are compliant.
Which accounting software is best for a Shopify store?
We usually pair Xero or QuickBooks with a specialist Shopify integration such as A2X or Link My Books. These pull your Shopify sales, fees and payouts into your books automatically, so reconciliation is accurate rather than manual.
How do you record Shopify payouts correctly?
A Shopify payout bundles sales across several days, minus fees, refunds and chargebacks, plus shipping, gift cards and VAT. We reconcile each payout back to the underlying orders so your records reflect what you actually earned, not just the amount that hit your bank.
How are refunds, chargebacks and failed payments handled?
They are matched against the relevant payouts and recorded against the original sales, so your revenue, VAT and margin all stay accurate rather than overstated.
Can you help with international and EU Shopify sales?
Yes. We handle UK and overseas sales, including EU VAT rules, the OSS and IOSS schemes, import VAT and cross-border place of supply, the areas where Shopify sellers most often get caught out.
Should I be a sole trader or a limited company for my Shopify store?
It depends on your profit level and plans. A limited company is often more tax-efficient once profits grow, but not always. Our free Sole Trader vs Limited Company calculator shows the difference in pounds, and we will advise on the right structure for you.
When should I hire a Shopify accountant?
Most sellers benefit once turnover approaches the VAT threshold, or when bookkeeping becomes time-consuming and the numbers stop being clear.
Can you take over from my current accountant?
Yes. We manage the transition smoothly and liaise with your existing accountant where needed.
Will you help if my Shopify accounts are messy?
Yes. We clean historical records, correct VAT errors and put reliable systems in place so future compliance is straightforward.
How much does a Shopify accountant cost in the UK?
At A2Z, Shopify accounting starts from £250+VAT a month, depending on transaction volume, the number of sales channels, VAT complexity and business size. We work on fixed monthly pricing with no hidden fees, so your costs are predictable and scale with the work involved.
Ready to see what your store really keeps?
Tell us about your Shopify sales, your fees and your VAT, and we will show you the clearest path to real, defensible profit.
What our clients say
Real UK business owners on what changed when they moved to A2Z. Hover to pause, tap to play.