Shopify Accountants
Who
Show Your
Real Profit
Your Shopify payout is not your profit. Sales, payout and what you keep are three different numbers, and most sellers only ever see the first. We are specialist Shopify accountants for UK stores who reconcile your settlements, get your VAT right at home and across borders, and show your true profit every month.
See what your Shopify
store actually keeps
Slide your monthly sales, then adjust the realities every Shopify seller lives with. The numbers move live, and this is exactly the gap we close each month.
keep
owner pay and tax
What is actually inside a
Shopify payout
A Shopify payout that lands in your bank is never simply sales. A single payout bundles several things together at once, and booked as one lump figure, every one of them distorts your VAT and your profit.
We reconcile each payout back to the underlying orders, usually with a specialist Shopify integration such as A2X or Link My Books feeding Xero or QuickBooks, so your accounts reflect what you actually earned, not just what hit the bank.
Gross sales
All orders across the period
Shipping collected
Charged on to customers
Platform & gateway fees
Shopify, Stripe, PayPal
Refunds & chargebacks
Netted off the payout
Gift cards & discounts
Adjust the order totals
VAT collected
Held for HMRC
Where your margin quietly
leaks, and how we stop it
Fees buried in payouts
THE ISSUEShopify Payments and gateway fees come out before the money lands, so your bank deposit never matches your sales.
We split every Shopify Payments, Stripe, PayPal and Klarna fee line by line, so your accounts and VAT reflect the genuine cost, not a net deposit.
The settlement delay
THE ISSUEPayouts arrive on a delay and span several order dates, so sales and cash never line up without proper reconciliation.
We reconcile each payout back to the orders it covers, with A2X or Link My Books feeding Xero or QuickBooks, so cash and sales finally agree.
Refunds and chargebacks
THE ISSUENetted off future payouts rather than shown cleanly, they quietly erode the margin you think you are making.
We record refunds and chargebacks against the original sale, so revenue, VAT and margin stay accurate rather than overstated.
Multi-currency and FX
THE ISSUEOverseas sales and fees convert at different rates. Recorded wrong, they distort both your VAT position and your profit.
We convert foreign-currency sales and fees consistently and book the FX correctly, so your numbers hold up across every market.
VAT across borders
THE ISSUEUK VAT plus EU and cross-border rules. Getting place of supply wrong is the single most expensive Shopify mistake.
We set place of supply, OSS and IOSS, import VAT and registrations correctly, and document the treatment for HMRC, so you never overpay or get caught out.
Ad spend versus real margin
THE ISSUEMeta, Google and TikTok spend is rarely mapped to true contribution, so growth can quietly be unprofitable.
We link advertising spend to margin by channel and product, so you scale what genuinely makes money rather than what only looks busy.
Specialist support for every channel
you sell
on
Selling beyond Shopify too? Each platform reports money differently. We know exactly how, so your accounts reflect what you actually earned.
Amazon FBA
FBA fees, storage, referral and advertising untangled from your settlement statements.
WooCommerce
Gateway fees, plugins and multi-currency sales mapped to clean, accurate records.
Dropshipping
Supplier costs, import VAT and thin margins tracked, so profit is real, not assumed.
E-commerce
and retail
Our full online-seller specialism, for multi-channel and high-volume stores.
“Thoroughly impressed with the professionalism and expertise of A2Z.”
Their team is detail-oriented, friendly and always responsive, and they go above and beyond to ensure everything is accurate and transparent.
REVIEWS
Specialists in Shopify, not generalists who also do it
Payouts, settlements, gateway fees, multi-currency and cross-border VAT all sit between a Shopify sale and real profit. Most accountants can file your accounts; far fewer speak fluently about what decides whether a Shopify store is profitable.
We live in this every day
The VAT margin scheme, OSS and IOSS, distance selling and marketplace fee splits are routine for us, not something we look up after you ask.
We measure real profit
Stripe and Amazon payouts are not accounting records. We turn them into accurate margin per channel and per product, so you know what truly makes money.
We keep your VAT defensible
Cross-border, distance-selling, import VAT and digital-product rules, handled and documented for HMRC, so you neither overpay nor get caught out.
We work as your finance function
Year-end and VAT as standard, with management accounts and cash-flow forecasting when you need to steer, not just report.
The work behind a profitable
Shopify store
Payout and settlement reconciliation
Shopify Payments, Stripe, PayPal and Klarna, with fees, refunds and payouts split correctly and matched to real orders, never booked as a single net deposit.
VAT, UK and EU
Registration at the right time as you near the £90,000 threshold, then returns, OSS and IOSS, import VAT and the scheme that suits you, run cleanly each quarter under Making Tax Digital.
Real profit reporting
Margin per product and per channel, so pricing and ad spend are decisions made on facts rather than on the bank balance.
Corporation tax and structure
Corporation tax and profit-extraction planning, capital allowances on stock and equipment, and the right structure as you grow.
Cash flow and ad spend
Forecasting that links stock and advertising to cash, so growth does not quietly leave you short when it is time to reorder.
Year-end and compliance
Accounts and Companies House and HMRC returns prepared and filed on time, with deadlines tracked so nothing arrives as a surprise.
Most accountants tell you what happened. We help you decide what to do next.
Compliance keeps HMRC happy. It does not help you price a product, plan a reorder or decide which channel deserves your ad budget. We pair accurate year-end and VAT with the management information online sellers actually run on, so every decision is backed by numbers you can trust.
EXPLORE MANAGEMENT ACCOUNTS
Live in five working days, without the disruption
Review
We look at your channels, VAT position and current records, and show you where profit and tax are leaking.
Set up
We connect your platforms and bank feeds, fix the chart of accounts, and get VAT and reconciliation running cleanly in Xero or QuickBooks.
Report
You start seeing real margin by channel and product, with VAT and deadlines handled in the background.
Advise
We meet to plan tax, structure and cash flow, so each decision is made on numbers you can trust.
Built for established and growing
online sellers
Established Shopify stores
Stores past the start-up stage, where payouts and VAT have outgrown a generalist bookkeeper.
01DTC and Shopify Plus brands
Direct-to-consumer brands scaling on ad spend, margin and repeat orders.
02Multi-channel sellers
Selling across Shopify and Amazon, eBay or your own marketplace, with one clear set of numbers.
03Subscription and digital
Recurring revenue and digital products, with cross-border VAT treated correctly.
04International and EU sellers
Stores shipping overseas, where OSS, IOSS and place of supply decide the VAT.
05Retail with POS and stock
Shops running Shopify POS alongside the online store, managing real inventory and margin.
06
Cloud-based service.
A real team behind it.
Run the numbers before
you talk to us
Sole Trader vs Limited Company
See which structure keeps more of your money, with the difference shown in pounds.
OPEN THE CALCULATORBusiness Budget and Profit Estimator
Enter your income and costs to see your profit for the year, with cost lines built for your sector.
OPEN THE ESTIMATOR
Guides for
online sellers
E-Commerce VAT Explained for UK Online Sellers
How Management Accounts Improve E-Commerce Profitability
Accounting & VAT Guide for Shopify, Amazon FBA & Dropshipping
The VAT Mistake Most Amazon Sellers Miss Until Year Two
Hiring an Amazon Accountant: Three Questions to Ask First
E-Commerce Accounting: Profit, VAT and Finance-Function Support
E-commerce accounting, Answered plainly
What does a Shopify accountant do?
A specialist Shopify accountant reconciles gross sales, gateway fees, refunds, and chargebacks from your settlement payouts back to individual orders. We ensure cross-border and UK VAT are calculated properly, connect inventory and sales feeds into Xero or QuickBooks, and produce management accounts that show true profit rather than just bank deposits.
Do I need to register for VAT as a Shopify seller?
In the UK, you must register for VAT once your rolling 12-month taxable turnover passes £90,000 (or if you expect it to within 30 days). If you sell to EU consumers, you may also need to utilize the One-Stop Shop (OSS) or Import One-Stop Shop (IOSS) schemes. We track your threshold in real-time and handle all UK and cross-border registrations.
Do I need a Shopify accountant if I already use Xero or QuickBooks?
Yes. Xero and QuickBooks are bookkeeping platforms, but raw Shopify payouts hit the bank as net lump sums. Without specialist middleware (like A2X or Link My Books) and e-commerce tax mapping, your accounts will misstate revenue, overpay or underpay VAT, and fail to account for merchant gateway fees.
Which accounting software is best for a Shopify store?
We recommend Xero or QuickBooks Online paired with e-commerce settlement bridge software like A2X or Link My Books. This stack automatically splits fees, refunds, sales tax, and payouts into accurate daily or payout-based journal entries.
How do you record Shopify payouts correctly?
Instead of coding the net bank deposit as a single sales line, we map gross sales, shipping collected, discounts, refunds, and gateway processing fees to their respective chart of accounts. The net settlement matches the exact deposit in your bank feed perfectly to the penny.
Ready to see what your
store really keeps?
Tell us about your Shopify sales, your fees and your VAT, and we will show you the clearest path to real, defensible profit.
What our clients say
Real UK business owners on what changed when they moved to A2Z. Hover to pause, tap to play.